Terms of your individual booking
A BOOKING SHEET WILL BE SUPPLIED TO YOU CONFIRMING TERMS OF YOUR INDIVIDUAL BOOKING FROM THE DATE YOU MAKE A PROVISONAL BOOKING. THE BELOW INFORMATION IS FOR SAMPLE ONLY, BASED ON A SOLE USE BOOKING.
Date of event, Minimum spend, Venue hire and use of building all quoted on an individual basis dependant on time of year and use of venue.
Written confirmation is requested two weeks after the provisional booking is made along with a £500.00 deposit. This is due by (14 days after the provisonal booking is made). Payment can be made by cash, cheque or credit card. Credit card payments will incur an additional 2.5% charge. Please confirm method of balance payment:
Cash: □ Credit card: □ Debit Card: □ Cheque: □
Details for your wedding will be discussed/confirmed 6-8 weeks prior to the wedding and will be discussed during mid-week appointments at the Belle Epoque (approx. two, one & 1/2 hour appointments are required). Final confirmation of numbers, menu choices, wine orders and the final balance payment are all required no later than (21 days prior) This final balance must reach the agreed minimum spend or over and will be calculated on your final choices discussed 6-8 weeks prior. The minimum spend includes any monies paid in advance for goods or services to be supplied within the time period of 11.00am until 12.00midnight on the day of the event, including food, beverage, hotel rooms and the venue hire charge. The minimum spend does not include any food or drink purchased on the day. Any additional charges for items ordered on the day must be paid on departure. Please note we do not provide a corkage service. All food and beverage must be supplied by Belle Epoque. Prices of food and beverage are subject to market change, menus to be selected from the most recently published menus which will be provided six - eight weeks before the event. A discretionary gratuity will be added to your final bill which you can choose to remove, reduce or increase at your discretion.
The person(s) booking the reservation will be held wholly responsible for any damage or breakage to function rooms. Charges will be made as necessary.
Venue dressing access is available from the earliest time of 11.00am. The hotel is available for check-in from the earliest time of 2.00pm - with a check out time of 11.00am the following day. The hotel rooms are designed to accommodate a maximum of two guests per room and are not suitable for family rooms. We can recommend accommodation in the area with family rooms. Last music played/orders at the bar are at 12.30am with carriages at 1.00am. Any items supplied for the wedding e.g. cakes, favours, candle holders etc, must be removed on departure. Belle Epoque will not be responsible for any items left behind. Wedding cake delivery will only be accepted on the morning of the wedding. When hiring the venue on a Sole Use basis, children are welcome to stay for the duration of the celebration, but must be supervised by an adult at all times and must not play in the garden/grassed area designated for photography. It is not possible to bring in any food/beverage items from outside suppliers, all food and beverage is to be supplied via Belle Epoque only. Music restrictions (in terms of type of music) do not apply to Sole Use reservations. A maximum of 5 member band is recommended. The Bar and Music is licensed until 12.30am. Entertainment must be paid direct. Entertainers must have appropriate insurances and provide their own sound equipment.
Terms of cancellation: Unfortunately deposits are non refundable or transferable in any circumstance. For this reason wedding Insurance is advisable. Cancellations must be notified in writing and will result in the charges of:
■ From 6 months - 50% ■ From 3 months - 75% ■ From 1 month - 100%
Please note: cancellation charges are payable within 14 days of cancellation notice.
To secure your reservation, please sign to accept terms and conditions and return with a £500.00 non refundable deposit. Payment of deposit denotes acceptance of terms and conditions. Deposits/dates are not transferable.
Thank you for booking Belle Epoque for your Celebrations – we look forward to creating a truly special and memorable occasion.
